A purchase requisition process is the flow of events that is triggered when a department needs to make a purchase. From the creation of the request to the delivery of the products, there are multiple tasks to be completed before the purchasing team can fulfill the request.
Our system for purchase requisition makes it easy for businesses to generate PRs from virtually any location. All that is needed is an Internet-enabled device, such as a personal computer, smartphone or tablet.
CONCERNS IN PURCHASE REQUISITION PROCESS
HOW CAN WE SAVE TEAM MEMBERS TIME WHEN REQUESTING PURCHASES
HOW CAN WE MAXIMISE SAVINGS FROM PREFERRED SUPPLIERS? – DEMAND GATHERING
HOW CAN WE GET VISIBILITY OF ALL REQUESTS ACROSS MULTIPLE LOCATIONS OR COMPANIES?
EASY PURCHASE ORDER REQUESTS
Make it easy for your team to initiate purchases with a purchase order request form and request process that removes manual entry errors. Create purchase requisitions in seconds. Pre-populated data including approved supplier lists with agreed payment terms, item catalogues, and delivery locations ensure correct information is automatically filled every time, eliminating errors and saving time. Use a previous order as a template or pick list to free up even more time for value added tasks.
Centralized purchase request tracking ensures visibility and tracking throughout the request and approval process. Your team can see when their requests are approved or denied. Department heads, finance, accounts payable, and senior management have broader visibility they need to better manage so nothing gets lost. All requests, key documents, and conversations are tracked in one place and accessible from anywhere.
ACCESS FROM ANY DEVISE ANYWHERE
Cloud based access ensures requests can be created while out of the office, on site, while visiting a client, or while travelling – wherever your team needs to be! Operations can proceed seamlessly from anywhere by phone or tablet with our mobile optimized web app. See requests across sites, across companies, and even across multiple countries to get a full view of staff requirements in real time.
Whether you are managing procurement in large organization or a purchasing department while growing your business, we have you covered. Customizable permissions allow you to give the flexibility needed in your purchase order process. Requesters may approve smaller value orders within specific budgets to help operations run more smoothly. Or, restrict users to request only specified item categories, in certain budgets, or for specific locations. The decision is yours. Have the options you need to control as much as your business needs!
Maximise your savings from preferred suppliers by creating an approved supplier list. Negotiate discounts, agree to credit terms and turnaround times to fully leverage your company’s purchasing power. Powerful supplier management controls allows for suspension of non-performing suppliers so you know the orders are going to the suppliers you prefer.
REMOVE MANUAL TASKS
Automated approval workflows take the guesswork out of requesting while ensuring compliance with your procurement processes. Only orders that have been correctly approved can be placed with the supplier, while rejected orders are tracked and the requester automatically updated when their request was rejected and why. Full tracking and automated status updates throughout the request and approval process keeps everybody informed without wasting any time any chasing down updates.
SUITABLE FOR ANY BUSINESS SECTOR
Our service is flexible and fully customizable to suit procurement in any company in any industry. Indirect or direct expenditure, goods or service orders, blanket POs, long-term contracts, staged delivery orders, or any type of order you might deal with. With user and department customizations, custom fields can be added throughout the system for tracking and reporting from the purchase request stage of the procure-to-pay process through delivery and payment. We work with companies in every business sector to help address their specific procurement challenges. Let us help you.