Move the approvals process forward without chasing people down or being chained to your desk. Customised spend limits keep your team from purchasing what they shouldn’t. With e-mail and mobile approvals, you can approve or reject purchases from anywhere.
Eliminate bottlenecks in your purchasing process without taking unnecessary risks. Customize everything – spend limits, suppliers, even delivery locations – to ensure your money is spent on budget and fully approved, without approval delays that slow production.
Purchasing Approval That Keeps Your Process Steaming Ahead With Workflows, Thresholds, And Controls
Folks outside procurement might think of the purchase order as simply an order form for the goods and services they need to perform their own roles within the company. But procurement teams know processing a PO involves approval workflows, tracking the particulars of every transaction across its entire life cycle, and dealing with myriad details related to inventory management and contract management across the supply chain.
It’s no surprise, then, that streamlining and optimizing this particular process is seen as not simply “desirable,” but essential to maintaining both a healthy procurement function and the sanity of the staff inside it. By reducing the time, labor, and resources devoted to processing your purchase orders (and correcting mistakes), you’ll reduce expenses—but more importantly, you’ll free your staff to perform higher-value tasks and gain insights that can help you further refine your processes for even more savings.
HOW CAN WE GET REAL-TIME VISIBILITY OF BUDGETS TO EMPOWER PURCHASE APPROVERS WHILE ENSURING WE ARE ALWAYS WITHIN BUDGET?
HOW CAN WE ENSURE APPROVAL IS NOT HELD UP BY OFF-SITE STAFF OR MULTI-LOCATION APPROVAL FLOWS?
HOW CAN WE DELEGATE APPROVAL FOR LOW VALUE ORDERS TO AVOID HOLDING UP OPERATIONS WHILE ENSURING COMPLIANT APPROVAL FOR LARGER PURCHASES?
AUTOMATED APPROVAL WORKFLOWS
Flexible, automated purchase order approval workflows can be defined per department and at different monetary values. Put in place approval routing that makes sense for your organization. We will streamline your purchase approval process, making it as efficient as possible to turn purchase requisitions into purchase orders while ensuring full compliance with company and legal policies.
CONTROL YOUR SPEND
You may never be over budget again with user and department level budget control. Set per transaction, project, monthly, annual budgets with real-time visibility. Budget increase request workflows ensure the right people sign off on any over budget expense. Before the expenditure commitment is made.
ACCESS FROM ANYWHERE
Track purchases in one cloud based procurement platform. Approve from your phone, tablet, or directly from an email. Ideal for multi-location or multi-country approval flows including multi-currencies. Approval will never be delayed again, whether your team is on-site, off-site, outside the office, with a client, or at a different office. If your purchasing manager is on vacation or out sick, our out-of-office feature allows you to temporarily delegate approval until they are back at work.
CENTRALIZED SPEND MANAGEMENT
Manage approval for all your organization’s direct and indirect spend from one centralized system. Annual service contracts, blanket POs, and short-term service agreements can be approved and reported on quickly and easily with accurate real-time spend analysis.
STREAMLINED PURCHASING
Empower your team to make purchase decisions that allow operations to flow unhindered while ensuring bigger purchase decisions receive the correct approval. Per user limits offer flexibility and control over purchasing without adding unnecessary layers of bureaucracy.
EASY TO ACCESS DOCUMENTS
Purchase order management with centralized data and document management with optional custom fields ensure all the information you need is tracked from request through approval. Real-time visibility of budgets, full auditable tracking of every action associated with the PO, including internal conversations, will give your approvers the information they need to make informed purchasing decisions.